We’ve taken what we’ve learned and shared it each semester with faculty to improve our syllabi to meet UAF standards. The capabilities of Airtable have allowed us to easily and quickly review syllabi each semester, verify they contain Student Learning Outcomes, and identify common areas that need improvement. Airtable enables us to track the collection of syllabi each semester easily. “We have used Airtable to collect course syllabi for the past seven semesters, and it has become our College repository for syllabi. Airtable synced lists should be considered as live information that has NOT been evaluated, cleaned, or frozen by PAIR. Banner data is still considered the “single source of truth” for all reporting to external entities. Some information stored in our bases contain Banner-driven lists, however there is no pipeline INTO Banner from Airtable.ALL employees within UA are expected to know and abide by the policies outlined by the Office of Records and Information Management UA, regardless of the software storing this information. Do NOT store student or employee-related data in a base that is connected to an interface unless you’ve worked with the pilot team and have been given your own “Airtable Workspace” with secure permissions. There may be moments of backend insecurity for the feature known as “interfaces” as we test permissioning across the system.Some enterprise-level features may not be turned on yet, but you’ll see them released periodically over time.Interfaces and bases with large amounts of data may freeze unexpectedly and pages may need to be refreshed (especially when we’re making changes to features).Airtable isn’t the perfect solution for everything, but what we’re already building is pretty amazing and the pilot team needs lots of feedback from you to determine where it might be useful and where it’s creating unnecessary overhead. If you’re unfamiliar with Airtable and worried about the bandwidth needed to learn something new, use some of the links below to connect with power users at UAF, get your own “base” to play with or to schedule training for a group of people. Data sets are only useful if someone is weeding, pruning, fertilizing, cross pollinating, and gaining insights from what’s within. There is no such thing as “set it and forget it” in caring for data. If you need a list of all academic departments, don’t reinvent the wheel! Use the list from our Open Academic Directory. Build with shared & synced lists in mind.Try not to use codes or abbreviations unless absolutely necessary. As a matter of fact, keeping things code-free (or “human readable” as we like to call it) is one of the three tenets we’re proposing as central to the success of Airtable as a collaborative tool: Instead it uses features like sorting, grouping and boolean-based filtering to gain insights into the data. In conventional data science terms, it’s a relational database that doesn’t require the use of coding languages like SQL. Where Google Sheets is akin to a 2D grid, Airtable is more like a 3D cube. The goal of the pilot is to test the utility of Airtable as a kind of “collaborative data playground” that is adaptive and responsive to ever evolving needs and purposes. Eventually, these power users decided to ask the UAF PIT Crew to help them to manage a small number of pilot projects. In the summer of 2021 they began collaborating with one another over a shared interest in the functionality of this low-code software (meaning that anyone with virtually no programming skills can build complex tools and apps). ![]() In January of 2019 I became a full-time Airtable consultant working with businesses in the U.S., Canada and the U.K.Innovating with Airtable: A UAF Pilot Projectįor years, a growing number of users across campus have been using this tool for a broad range of projects. In the fall of 2020 Airtable released its powerful Automations feature to help teams save time by automating repetitive tasks, increasing communication efficiency, and reducing the overall margin of error. The platform is user-friendly, extremely customizable, and supports team collaboration and access to metrics. The visually appealing user-friendly platform has the power of a database with the familiarity of a spreadsheet. I researched a variety of applications over several weeks and the unique functionality of Airtable stood out. I started using Airtable in the fall of 2015 when hired by a start-up to build out the operations side of the business. Set-up of dashboards for tracking and analyzing KPIs, metrics and key data points Uplevel existing bases to utilize Airtable’s best practices and automation features Transitioning businesses from spreadsheets to Airtable Design and set-up of organized databases with optimal workflows
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